Have on file Meaning in English
expression
Definition
To keep someone's information, documents, or records saved in an official system or place for future reference.
Usage & Nuances
Used formally in business, education, law, healthcare, etc., referring to official records. Common with documents, information, or data. Usually passive: 'We have your information on file.' It's not used for physical objects, only for recorded information. Sometimes confused with 'keep a file on' which means maintaining an ongoing record.
Example Sentences
We have on file your latest address.
basic
The school has on file all the students' medical records.
basic
Do you have on file a copy of my contract?
basic
Let me check if we have your details on file.
natural
If we already have your résumé on file, you don't need to resend it.
natural
They still have my old phone number on file, so I missed their message.
natural