To whom it may concern Meaning in English
expression
Definition
A formal phrase used at the beginning of letters or documents when you do not know the name or position of the person you are addressing.
Usage & Nuances
Very formal; mostly used in business letters, references, or certificates when the recipient is unknown. Rare in emails or casual correspondence. Should be avoided if you know the recipient’s name—use 'Dear [Name]' instead.
Example Sentences
To whom it may concern, I am writing to request my employment records.
basic
The letter began with 'To whom it may concern'.
basic
You can use 'to whom it may concern' if you do not know the recipient's name.
basic
My reference letter was addressed 'to whom it may concern' because I didn't know who would read it.
natural
It's best to avoid 'to whom it may concern' if you know the person's name.
natural
Some companies still require letters to start with 'to whom it may concern', even though it's not common now.
natural